Individual AI Workflow for B2B Sales
AI Tender Monitor with ChatGPT Work
Automatically find, review, and prioritize suitable tenders.
Your website describes your services and references. From this, we develop a structured company profile and a customized AI research workflow. ChatGPT Work regularly searches for suitable public and commercial tenders, verifies relevant information, and creates clear reports for your sales team.
The Challenge
Manually searching tender portals regularly consumes a lot of time, and suitable opportunities are easily overlooked.
The Solution
A custom-configured AI monitor automatically checks available sources against your service profile and prioritizes suitable matches.
Your Result
Transparent tender reports with sources, deadlines, and next steps – without requiring a permanent external sales service.
Immediately Usable and Cost-Effective to Operate
Initial research can begin immediately with existing service information. The main effort lies in the one-time company profile creation, setup, and training; thereafter, primarily low license or usage costs for ChatGPT apply. A well-structured website further improves accuracy.
Your Website Becomes a Source of Suitable Tenders
Services and references form the technical basis for research, evaluation, and sales prioritization.
From Website to Sales Report
How Your Custom Tender Monitor is Developed
The workflow combines existing company knowledge with a regularly executable research and verification logic. Each step remains transparent and can be adapted to industry, region, and contract size.
1. Analyze Website
Service pages, products, references, technical terms, materials, and specializations are recorded.
2. Create Company Profile
Competencies are structured; this generates search terms, technical synonyms, and suitable tender categories.
3. Research Tenders
ChatGPT Work regularly researches suitable public and commercial procurement sources within the defined search area.
4. Review Results
Technical suitability, distance, scope, deadlines, and eligibility are checked. Sources are verified, duplicates removed, and gaps identified.
5. Prioritize Opportunities
A, B, and C categories provide a reasoned indication of which tenders should be processed first or monitored further.
6. Provide Report
Sales receives a structured report with original sources, evaluation, deadlines, risks, and concrete next steps.
Interactive Sample Report
What a Prioritized Sales Report Looks Like
The locally stored sample data shows how a completed report combines source status, technical fit, economic evaluation, and next steps. Open a match to see all review fields.
47
Tenders reviewed
12
Qualified matches
3
A-Priorities
5
B-Priorities
4
C-Priorities
DEMO – All tenders, companies, and amounts are fictitious.
Your weekly tender report
Sample week CW 44/2026
Priority distribution: 3 A · 5 B · 4 C. Weekly comparison: 12 qualified matches; fictitious previous week 9.
The Technical Foundation
Your Website Becomes Company Knowledge for AI.
Structured service pages, product descriptions, and references provide the technical terms, materials, processes, and project types used to evaluate tenders. An existing website can be analyzed and specifically supplemented for this purpose – a complete relaunch is not strictly necessary.
Unstructured
„We do metal construction.“
Insufficient context for a robust professional classification.
Structured
„Planning, manufacturing, and installation of aluminum-glass facades, post-and-beam constructions, entrance systems, glass canopies, and custom metal constructions.“
More relevant search terms, industry synonyms, and classification options.
Customized, not a standard database
Services of DIRSCHL.com GmbH
The tender monitor is tailored to your company, search area, and sales objectives. It is not a generic tender database.
A. Company Profile & Data Foundation
Analysis of the service portfolio, structuring of products, references, and specializations, and identification of suitable search terms.
B. AI Workflow & Setup
Custom research prompt, search area, contract sizes, tender sources, and prioritization; setup in ChatGPT Work, as well as test runs and optimization.
C. Ongoing Optimization
Adaptation to new services, quality review of results, improvement of search strategies and prioritization, and workflow support.
Recurring Research with Clear Boundaries
Why ChatGPT Work?
ChatGPT Work can process multi-stage research tasks across several steps, compare information from approved sources, and generate structured evaluations. When configured as a recurring task, this becomes a regular research process.
Which sources can actually be processed depends on available Work functions, connected services, access rights, platform access, and the specific configuration. Not every tender platform is automatically accessible; a complete capture of all tenders is not guaranteed. Results and sources must be reviewed before sales decisions are made.
We provide the professional structure, the research logic, and the individually optimized instructions. ChatGPT Work handles the appropriately configured research and evaluation steps.
A Look Behind the Automation
Open Neutral Sample Prompt
Analyze the company website and relevant references. Identify services, materials, technical terms, synonyms, and suitable tender categories.
- Research public and commercial tenders in the specified sources.
- Check the original source and flag missing or contradictory information.
- Assess professional fit, distance, project size, deadline, and identifiable eligibility requirements.
- Remove duplicates and assign qualified matches transparently to priorities A, B or C.
- Create a sales report with source, justification, risks, and recommended next step.
This excerpt illustrates the logic. The productive prompt is configured much more precisely for each respective company.
Frequently Asked Questions
Is the monitor a ready-made tender database?
No. We set up a custom research and evaluation workflow for your service profile.
Does our website need to be rebuilt?
No. Existing content can be analyzed and specifically structured or supplemented.
Are all tenders guaranteed to be found?
No. Scope and quality depend on accessible sources, access, configuration, and published information.
Can sales teams use results without prior review?
No. Sources, deadlines, suitability, and calculation must be professionally reviewed before a decision.